Merritt Employee Handbook

6. MEDICAL EXAMINATIONS AND INQUIRIES

While Merritt understands that health matters are often matters employees would like to keep private, there are certain situations that may require disclosure or inquiry into these matters. Pre-employment Inquiries: Merritt may make pre-employment inquiries into the ability of an applicant to perform job-related functions, and/or may ask an applicant to describe or to demonstrate how, with or without reasonable accommodation, the applicant will be able to perform job-related functions. Merritt may require a medical examination and/or inquiry of an employee that is job-related and consistent with business necessity (for example, where there is a question whether you are physically or mentally capable of performing your job or as part of discussing a reasonable accommodation of a disability). Information obtained from applicants or employees, concerning a physical or mental condition, is filed in a separate medical file. Information in that file is kept confidential, except that: (a) Team Leaders may be informed regarding necessary accommodations or restrictions on work or duties; (b) first aid and safety personnel may be informed, where and to the extent appropriate, the condition might require emergency treatment; and (c) government officials investigating compliance with applicable laws and regulations may be informed. Inquiries and Examinations During Employment: Confidentiality of Medical Information: Termination of employment is an inevitable part of personnel activity within any organization, and many of the reasons for termination are routine. Below are examples of some of the most common circumstances under which employment is terminated: • Resignation or Retirement - voluntary employment termination initiated by an employee; 7. EMPLOYMENT TERMINATION

• Discharge - involuntary employment termination initiated by the organization;

• Layoff - involuntary employment termination initiated by the organization for non-disciplinary reasons. At the time of termination, for whatever reason, the employee may be required to repay outstanding debts to Merritt and return all Merritt property (including keys, manuals,

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