Safety Manual

OSHA Inspections

Procedure OSHA inspections are normally done without giving a notice. However, certain situations such as imminent danger and when special preparations or personnel are necessary notice will be given. All employees will be trained on certain aspects in preparation of an OSHA inspection. The following should be done prior to an OSHA inspection: • Choose a company primary and secondary person who will represent thecompany during the inspection • Educate all your employees of their rights during an OSHA inspection • Make sure all your OSHA records, such as OSHA 300 forms, safety manual, safety meeting minutes are updated and accessible • Make sure your Safety Data Sheets are current and openly displayed Inspector Arrival The inspector should arrive during normal business hours. Upon his arrival his/her credentials should show their credentials. If not, then they should be asked to present the credentials before allowing entry into your facility or onto your jobsite. Note: Only employees of OSHA should be permitted to complete the inspection. Opening Conference The Inspector should conduct an opening conference, although the failure to do so has been held not to invalidate the inspection or subsequent citations. A management representative should request, and be present at, an opening conference before permitting the inspector to begin his inspection. Purpose of an opening conference is to state why the inspection is being done. Reasons an inspection is being performed could result from observed violation, employee complaint, targeted operation, etc. At no time should the company representative volunteer information to the inspector. During the opening conference the inspector should identify where he/she intends to go, how long he/she anticipates to being on premise, etc. Your company representative should hold the inspector to a schedule and should ask if the inspection is based on whole or part of any employee complaint. If so, then request to see a copy of the complaint. During the open conference the inspector will request certain company records. Those records could include the following:

• Copies of Policies and Procedures (i.e. safety manual) • Access to Employee Exposure and medical Records

• Illness and Injury Records - OSHA 300/300A forms and Workers Compensation First Report Injury Form Note: Allow the inspector to review the above documents but do NOT allow him to make copies and take with him/her.

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